Recordkeeping
AI-Assisted Project Record Sheet
Use a practical AI-assisted project record sheet to document prompts, source files, tools, edits, dates, client approvals, and human creative contribution.
Open resource →Free creator toolkit
Practical checklists, templates, and workflow notes for AI-assisted visual work, client delivery, stock submission, disclosure, licensing, and human contribution records.
Use these for
Resources
Lightweight resources for practical AI image-rights questions: what to record, what to disclose, what to check, and what to clarify before work leaves your hands.
Recordkeeping
Use a practical AI-assisted project record sheet to document prompts, source files, tools, edits, dates, client approvals, and human creative contribution.
Open resource →Client work
Use plain-English AI disclosure wording to explain AI-assisted concept work, retouching, composites, or final visuals to clients.
Open resource →Client communication
Adapt a client email template for explaining AI-assisted visual work, AI use restrictions, concept images, retouching, and final delivery.
Open resource →Licensing
Review client usage rights for AI-assisted images, including web, social, advertising, print, resale, exclusivity, and third-party transfer.
Open resource →Stock
Check AI-generated and AI-assisted images before stock submission, including platform rules, disclosure, metadata, protected material, and records.
Open resource →Workflow
Describe whether an image is prompt-only, AI-generated, AI-assisted, or human-created with limited AI cleanup and saved workflow records.
Open resource →Contracts
Review AI-related client contract areas including approved AI use, disclosure, usage rights, ownership, third-party transfer, and model training.
Open resource →Client delivery
Use a delivery usage-rights summary to clarify how clients may use AI-assisted visual work, including exclusivity, resale, transfer, and restrictions.
Open resource →Client contracts
Use an AI training use restriction checklist to clarify whether clients may train AI systems, build datasets, or generate future campaigns from commissioned work.
Open resource →