Recordkeeping
AI-Assisted Project Record Sheet
Updated May 2026
What this is for
Use this record sheet to document AI-assisted visual work. It is designed for photographers, illustrators, designers, stock contributors, and agencies that want a lightweight way to record what was human-created, what was AI-assisted, and what was delivered.
Project basics
Start with the basic identifying details so the record is easier to find later.
- Project title
- Creator or studio name
- Client name
- Project date
- Final delivery date
- Project type
AI tool use
Record which AI tools were used, when they were used, and why.
- AI tool name
- Tool version or model
- Date used
- Purpose of AI use
- Whether AI was used for concepts, retouching, cleanup, extension, compositing, or generation
Human edits and creative contribution
Write down what you changed, selected, arranged, edited, photographed, drew, composited, retouched, or approved creatively.
- Manual edits
- Retouching or repainting
- Compositing or masking
- Color grading
- Final selection and arrangement
Client approval and usage rights
For client work, keep a simple record of what the client approved and what they may do with the final image.
- AI use disclosed
- Final elements approved
- Permitted usage
- Exclusive or non-exclusive
- Model-training or dataset restrictions
This resource is educational information only and is not legal advice. It is designed to help creators keep clearer records of their AI-assisted visual work.