Client communication
AI Client Disclosure Email Template
Updated May 2026
What this is for
Use this resource when you need to tell a client that AI-assisted tools may be used, have been used, or are being proposed as part of a visual project.
When to use this
This template is useful when AI may be involved in retouching, cleanup, background extension, compositing, concept visuals, generated mockups, or final image production.
- Before a project begins
- When proposing an AI-assisted workflow
- When asking for client approval
- When delivering AI-assisted final images
Keep the disclosure practical
The clearest approach is to say what AI is being used for, what remains under your creative control, and what the client can expect to receive.
- What AI-assisted tools are being used for
- Whether AI is used for concept work or final deliverables
- What human creative work remains involved
Final delivery wording
If AI-assisted elements are included in final delivered work, pair the disclosure with clear usage-rights language.
- Final deliverables
- Permitted client usage
- Approval of AI-assisted elements
- Restrictions on resale, third-party transfer, or model training
This resource is educational information only and is not legal advice. It is designed to help creators keep clearer records of their AI-assisted visual work.